~CONTRACT & CLOSING COORDINATION~
· Review the purchase and sale contract for accuracy and completion
· Process sale (internal) paperwork
· Set up files
· Set up inspection for buyer, time, date, and inspector and notify all parties
· Scan or fax any documents necessary
· Note all contingencies and deadlines for follow-up
· Oversee the timely removal and satisfaction of contractual contingencies/special stipulations
· Reach out to co-op agent, lender and buyer/seller introducing myself and assistants
· Verify buyer has made loan application and lender has ordered a credit report
· Verify loan pre-qualification with lender
· Order termite letter, notify all parties if needed
· Send copy of termite letter to closing attorney and lender if needed
· Order Home Warranty if needed and notify closing attorney
· Verify that the buyer’s lender’s appraisal has been ordered
· Be available to all parties during business hours
· Handle many office miscellaneous details as needed
· Contact lender regularly, review, update, and verify
· Follow up on completion of work of inspections (structural, environmental, septic)
· Make sure all inspection repairs are completed, Save copy of receipts for walk through
· Meet Buyers/Sellers for any signatures (extensions, revisions, etc)
· Inform Buyer / Seller and Agent when loan is approved and obtained
· Assist in transferring of keys if necessary
· Set up closing – coordinate with Buyer / Seller and Co-op agent
· Notify all parties of closing time, place and date
· Provide an information sheet for sellers to be sent to the closing attorney
· Fax information sheet to closing attorney
· Reminding of Buyer / Seller before closing:
· Repairs per inspection report
· Special stipulation items ******
· Termite letter if needed
· Insurance
· Utility transfer process
· Cashier’s Check or Wire for closing
· Walk through
· Date, time, and place of closing
· Bring keys to closing
· Any other items per contract
· Secure a copy of HUD 1 Settlement Statement and distribute to all parties
